Introduction to MS PowerPoint. - Teacher Notes


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Saturday, October 5, 2019

Introduction to MS PowerPoint.


PowerPoint is a component of Microsoft Office that is used to create professional quality presentations. These can be produced on transparency, paper, 35mm slides, and photo print and on screen presentations. PowerPoint components can be used to work on slides, organize presentation contents with outlines, and generate speaker notes and audience handouts.

PowerPoint allows you to create the contents of your presentation by typing the text and inserting pictures, sounds and animation. It also provides galleries of images and sounds. PowerPoint makes the creation of any presentation simple by providing you with built-in professional design elements called Auto Layouts and presentation templates.

You can also create different versions of a presentation for different audiences and build your contents in either a text based outline view or a design based slide view. powerPoint offers you a way to preview your show, add special effects to the slides as displayed on screen and rehearse the timings of each slide.

Microsoft PowerPoint is a presentation graphics program that produces dynamic and powerful slide shows containing text, graphics, and charts. You can use PowerPoint for formal and informal presentations, meetings, and presentations on the Internet.

Whether you are presenting an idea, plan, or complex report to a group, you can use Powerpoint to combine essential data, dramatic illustrations, animation, special effects, and timed sequences to convey your important points in an informative and convincing visual presentation.

PowerPoint incorporates a wide variety of tools and features for selecting fonts, formats, styles, and colors. You can import documents from word processing programs or worksheets and charts from spreadsheet applications. For example, in a presentation designed to show your company's financial performance, you could import a previously created list of assets from Microsoft Word and a graph illustrating stock performance from Microsoft Excel. In addition, you can use illustrations from clip files, or you can create your own pictures.

You can get help on a PowerPoint task or feature in many ways. PowerPoint provides the Office Assistant Help facility. The Office Assistant is context-sensitive, which means that help for the current task is only a mouse click away. The Office Assistant may also appear on your screen if PowerPoint detects that you need help completing the current task. In addition, you can search for detailed Help indexes by category or keyword.

PowerPoint also provides tutorials for on-line instruction, pre-designed templates for popular types of presentations, and an AutoContent Wizard that builds a basic presentation based on the answers you give to a series of questions.

Additionally, Office on the Web provides an on-line link to resources you can use to help you create better presentations. For example, you can use Office on the Web to link to Internet sites where you can access technical resources and free product enhancements (such as adding a variety of sound clips to your presentation). You can start PowerPoint using the Windows Start menu. Once the program starts, a brief copyright screen appears and then the program windows open:

1. PowerPoint for Windows 2000 is a major upgrade from the previous version PowerPoint 98, PowerPoint 5 for windows 3.1. Some of the most important improvements in PowerPoint 2000 include

2. Powerful new wizards that simplify and speed up complex and time-consuming processes.
3Increased multimedia support, including a new Animation Toolbar.

3. A facility by means of which you can undo as many levels of changes as you want. You can even undo changes made to a Design Template.
5The Black and White View button on the standard toolbar that helps you to see how the color slides are look when you print them in black and white.

4. The Pack and Go Wizard compresses the presentation files along with all the linked and multimedia files. It saves them on to floppy diskettes or any other destination that you specify. The PowerPoint viewer can also be sent along with these files so that the recipient need not install PowerPoint to view the file.

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